This page provides a summary of guidelines for reporting on research projects.
The Academy of Finland monitors the impact of Academy-funded research. Key data to support the monitoring can be obtained from research reports. The principal investigator (PI) of the research project or the funding recipient is responsible for the reporting.
The scientific reports are submitted by the project PI and the financial reports by the site of research (i.e. the recipient of the government grant).
We will not review an application if the applicant concerned has not submitted a report on an ongoing or completed Academy-funded research project. In this case, no funding will be granted for the application.
If an applicant has ongoing Academy funding for which no final report has yet been submitted, the applicant must fill in a progress report on each unreported funding decision as part of the application. This does not apply to applicants acting as the responsible person in funding schemes where the funding recipient is an organisation. In the progress report, describe the progress and/or key achievements of the project and how the project is related to the funding being applied for. See more detailed instructions in the guidelines on the progress report.
Applicants can also fill in an interim report in the Academy’s online services. An interim report may be required in some Academy funding schemes. To fill in the interim report, go to the tab ‘Reports’ under the original funding decision. Select ‘Show projects to be reported’ (if reporting has not been started) or continue filling in an incomplete report. Fill in the required information and submit the report.
The interim report does not replace the final report, but an interim report submitted earlier can be used as the basis for a new interim or final report.
Researchers who have received funding from the Academy of Finland must report on their project via the Academy’s online services no later than 1st June the year following the end of the funding period. In the case of consortia, the consortium PI submits the scientific report on behalf of the whole consortium after all subprojects have ended their funding periods.
A final report is drafted on all Academy research funding decisions. The reporting period is the same as the funding period in the decision. Some funding schemes have their own specific guidelines for reporting. The guidelines are available in the online services when you fill in the report.
Monitoring the impact of Academy funding has become increasingly important; the information is also used when the Academy reports on its own activities. It is therefore essential that the final report is carefully completed in all respects. Data on publications, other deliverables and research visits are of key importance. Research reports may be written in English, Finnish or Swedish. They cannot be submitted by email.
The principal investigator of the research project is responsible for the scientific reporting. Three times a year, the site of research must submit to the Academy an account of the use of the funding (by type of expenditure) and data on FTEs (staff according to the proportion of full-time hours they work), as part of the request for payment. The two sets of data are combined in the final report to allow for comparisons between the use of funds and the results produced with those funds.