Changes to funding decisions

In certain circumstances, you can apply for changes to a funding decision. Only one type of change can be applied for with one application. Only one change application per funding decision can be pending at any one time. You cannot apply for changes in a funding decision after the funding period has ended.

Applications for changes are specific to the funding decision in question. When a consortium subproject applies for a change, the application only applies to that subproject, not to the entire consortium.

Changes that require our approval include the following:

1. Extending funding period (applied for no later than two months before the end of the funding period)
2. Changing sites of research
3. Changing principal investigators
4. Declining research grant in full (when funds have not been used)
5. Declining research grant midstream (when some funds have been used)
6. Changing decision conditions or purpose of use, substantially changing the research plan
7. Changing funding proportions of consortium subprojects

Changes that do not require our approval:

1. Changes in types of expenditure. If during the project there is a need to change how the use of funding is divided into types of expenditure (e.g. salaries, materials and supplies, equipment, travel), the change does not require approval from the RCF. The types of expenditure given in the decision are not binding. In the case of significant changes (over 15%), please enter the information in the online services under ‘My applications’ > ‘Decisions’ > ‘Additional information’.
2. Changes in annual instalments. If during the project there is a need to change how the use of funding is divided over different years, the change does not require approval from the RCF. The annual instalments in the cost estimate given in the decision are not binding. In the case of significant changes (over 15%), please enter the information in the online services under ‘My applications’ > ‘Decisions’ > ‘Additional information’.

An exception to the above guidance on instalment changes is the funding to strengthen university research profiles (Profi), under which deviations from the annual instalments must not exceed 15 per cent.

More detailed instructions on how to apply for changes can be found in the funding terms document attached to the funding decision.