If the Academy of Finland grants funding, the recipient university, research institute or other organisation undertakes to use the funding for the purpose for which it was granted and to comply with the Academy’s funding terms and conditions. The site of research commits to contributing to the funding and administration of the project and undertakes to provide the project with the necessary basic facilities. Though determined based on the nature of the research, they are usually the same as those available to other research staff at the institution: office and laboratory premises, equipment (incl. computer equipment) and telecommunications, telephone, mailing, copying and library services.
The costs of ensuring immediate open access to peer-reviewed articles are included in the overheads of the site of research and are thus part of the basic facilities provided by the site. The costs associated with storing and sharing research data are regarded as overheads for the project’s site of research, but they may also be legitimately accepted as research costs to be covered with Academy research funding. The site of research also commits to ensuring that the data management plan can be implemented at the site of research, and that the measures to be taken comply with good data management practice.
Only in very exceptional situations, for example if a project is focused on the processing of large amounts of data, or if the processing of the project’s data requires exceptionally much work or time, may the researcher apply for additional funding for salary costs. In this case, a researcher whose working hours are spent on data management and processing may be hired to the project. This may be taken into accounted in the direct research costs. This exceptional need must be mentioned when justifying the research costs.
The Finnish Act on Discretionary Government Transfers applies to the funding granted by the Academy. The site of research of the researcher manages the funds. The site of research undertakes to act as the recipient of the discretionary government transfer or the funding on behalf of the applicant, and to assume all duties related thereto. The site of research can use the funds solely to fund research carried out by the PI named in the application, in compliance with the Academy’s funding terms and conditions as well as the regulations and instructions of the site of research. The site of research also undertakes to report on the use of the funds in compliance with the Academy’s funding terms and conditions.
The site of research undertakes to
- follow the guidelines of the Finnish Advisory Board on Research Integrity (Responsible conduct of research and procedures for handling allegations of misconduct in Finland (PDF))
- ensure that the application submitted to the Academy is drawn up according to and that the Academy-funded project complies with ethical regulations and recommendations as well as with legislation on the processing of personal data and other existing legislation
- see to that necessary preliminary ethical reviews and other research permits have been obtained
- ensure that the data management plan can be implemented at the site of research, and that the measures comply with good data management practice.
Applicants shall check the commitment issuer from their own organisation. The commitment issuer is entered on the application in the Academy’s online services. Applicants cannot set themselves as the commitment issuer of the site of research. It is the responsibility of the applicant that the person concerned can issue the commitment.
Decisions following the full cost model
Academy research funding is in essence a form of co-funding in which the funds to finance the costs of a project always come from at least two sources. When Academy funding is applied for, universities, research institutes and other research organisations commit to the co-funded activity by contributing their percentage of the costs, as stated in the application’s funding plan. The Academy’s funding contribution normally comes to no more than 70 per cent of the estimated total project costs. In certain funding schemes, such as funding to strengthen university research profiles, the Academy’s contribution comes to 100 per cent. In such schemes, the applicant organisations need not contribute with their own percentage of the funding. The same applies to the funding granted by the SRC, where the funding contribution also comes to 100 per cent.
The site of research undertakes to employ the personnel to be hired with the Academy funding in accordance with the salary regulations applied by the organisation in question, and to report on the use of funds in line with the Academy’s funding terms and conditions. The site of research commits to applying the percentage for indirect employee costs, the overheads percentage and the coefficient for effective working hours given in the application. The Academy funds a project’s VAT costs only if the VAT remains as a final cost for the applicant’s site of research.
Decisions following the additional cost model
The so-called additional cost model applies to research posts as Academy Professor and Academy Research Fellow and to mobility grants, for instance, if these include salaries. The overhead granted to projects usually comes to 12.5 per cent.
Research posts as Academy Professor and Academy Research Fellow are intended for full-time research work and related tasks. The duties of an Academy Professor and an Academy Research Fellow comprise teaching and supervision of theses in the researcher’s own field to the equivalent of 5 per cent of annual working hours without separate remuneration; in total, no more than 10 per cent of annual working hours may be spent on teaching and other work not immediately connected with the researcher’s own research.
The Academy decides the amount of the salary grant to be awarded towards the salary of a research post as Academy Professor and Academy Research Fellow. The site of research undertakes to use the funding granted towards the salary of an Academy Professor or Academy Research Fellow for the intended purpose, and to employ the Academy Professor or Academy Research Fellow for at least the funding period.
Salary funding recipients will be asked to submit a separate application for research costs in accordance with the full cost model.