Application parts and their guidelines - for reseachers and research groups

The application consists of forms completed in the online services and PDF appendices. As an applicant, you have the right to submit your application in Finnish or Swedish, but we ask that you to submit it in English to facilitate the international review.

The online application contains the following parts

Personal data

  • Personal details
  • Degrees (most recent one first); parental leaves etc. may be filled in under ‘Additional information’
  • Titles of docent and professorships

CV

Consortium parties (if applicable)

General information

  • Details on the site of research
  • Title of research project in English and Finnish/Swedish
  • Research fields (at least one, no more than five). See the research field classification.
  • Keywords in English and Finnish/Swedish

Abstract

  • Maximum length 2,500 characters including spaces
  • Brief overview of scientific and societal objectives, research methods and data as well as expected research results and impact
  • Read more about the Abstract.

Research plan

Most relevant publications

  • No more than ten of the most relevant publications for the project; no more than 20 publications for consortium projects
  • You can retrieve publication details from the VIRTA publication information service. Also see our how-to guide for the online services.
  • Details on publications may also be entered manually. Obligatory information: author(s), title, year of publication, name of series/journal, type of publication (will not show in the PDF version of the application)

Mobility (Academy Project, Targeted Academy Project, Academy Programmes)

  • Enter information on planned national and international mobility within the project, itemised by person.
  • Read more about mobility.

Mobility (Academy Research Fellow, Postdoctoral Researcher)

  • Mobility requirement: You must have at least six months of national or international mobility after PhD completion, which must be justified in the application. Alternatively, you have changed research environments. Read more about the mobility requirement.
    • Reasons for possible deviations from the mobility requirement due to the COVID-19 pandemic A document of proof for the deviation shall be appended under the application’s additional information after the call has closed.
    • Other period of mobility after doctorate
    • Mobility period planned for the project and how it supports the implementation of the research
    • See more information on mobility.

Collaborators

  • Specify the collaborators of the project (name, organisation, country, brief description of the collaboration(if requested))
  • Describe the collaborators’ project-relevant merits and provide justifications for choosing them in section 3.2 of the research plan.
  • If necessary, append a letter of commitment. See the guidelines on the letter of commitment.

Affiliations

Research ethics

  • Ethical permission for project (yes/no)
  • Found guilty of research misconduct (yes/no). We will not process a funding application if the applicant has been found guilty of research misconduct in the three years preceding the year of the call.
  • The research ethics description is entered under section 4.1 of the research plan.
  • See the ethical guidelines.

Funding for the project, full cost model

  • The project’s funding follows the full cost model. The Academy’s funding contribution to the research costs comes to no more than 70%.
  • Before you can fill in the cost estimate, you must first select the site of research on the tab ‘General information’.
  • The site of research maintains the following percentages: effective working hours, indirect employee costs, overheads percentage and VAT.
  • Enter the funding period.
  • Enter salaries and other costs.
  • Enter other funding sources and their funding contributions. You must immediately notify us if you receive funding from other sources for the same purpose after your application to the Academy has been submitted.
  • Justify the funding to be applied for. The cost estimate must be realistic.
  • Consult the administration at your site of research when filling in budget details. Read more about the funding in the call text under ‘Funding to be applied for and funding period’.
  • Commitment by site of research. Make sure you have a commitment from your site of research (usually a university or research institute) to supporting the project. Read more in the guidelines on the commitment by site of research.

Funding for the project, 100% full cost model

  • The project’s funding follows the full cost model. The Academy’s funding contribution to the research costs comes to 100%.
  • Before you can fill in the cost estimate, you must first select the site of research on the tab ‘General information’.
  • The site of research maintains the following percentages: effective working hours, indirect employee costs, overheads percentage and VAT.
  • Enter the funding period.
  • Enter salaries and other costs.
  • Enter other funding sources and their funding contributions. You must immediately notify us if you receive funding from other sources for the same purpose after your application to the Academy has been submitted.
  • Justify the funding to be applied for. The cost estimate must be realistic.
  • Consult the administration at your site of research when filling in budget details. Read more about the funding in the call text under ‘Funding to be applied for and funding period’.
  • Commitment by site of research. Make sure you have a commitment from your site of research (usually a university or research institute) to supporting the project. Read more in the guidelines on the commitment by site of research.

Funding for the project (grant for mobility to Finland)

  • Before you can fill in the cost estimate, you must first select the site of research on the tab ‘General information’.
  • The Finnish site of research maintains the following percentages: effective working hours, indirect employee costs, overheads percentage and VAT.
  • Enter the funding period. The funding period is usually a two-year period when the funding is available. In the research plan, enter the planned dates of the visit (7–360 days).
  • Grant
  • Other expenses
  • Justify the funding to be applied for. The cost estimate must be realistic.
  • Commitment by site of research (if necessary). Make sure you have a commitment from your site of research (usually a university or research institute) to supporting the project. Read more in the guidelines on the commitment by site of research.

Salary (Academy Professor and Academy Research Fellow)

  • The funding period is five years starting on 1 September.
  • The salary is in accordance with the call text.
  • Those who apply for Academy Professor or Academy Research Fellow funding apply for funding for their own salary.
  • Commitment by site of research. Make sure you have a commitment from your site of research (usually a university or research institute) to supporting the project. Read more in the guidelines on the commitment by site of research.

Research costs (Academy Professor and Academy Research Fellow)

  • Preliminary budget for the duration of the post with justifications for research grants applied for later and the funding currently being applied for. The cost estimate must be realistic.
  • The Academy’s contribution to funding comes to no more than 70% of the total research costs.
  • The funding for research costs (for Academy Professor) comes to no more than 220,000 euros per year.
  • Research team salaries and other expenses

Salary of principal investigator

  • Justifications, if salary costs for the PI are included in the funding plan
  • The PI’s salary costs may, under certain limitations, be incorporated into the total project costs: for project management and/or research.
  • If the PI does not have a permanent employment relationship, include a salary plan for the PI covering the entire funding period
  • Read more about the PI’s salary in the call text under ‘Funding to be applied for and funding period’.

Work-time arrangements for Clinical Researcher

  • Clinical work during the project and site where the work will be conducted

Public project description

  • Maximum length 1,000 characters including spaces
  • Popular and reader-friendly description of the research project in English and Finnish/Swedish
  • We will use the project description in our communications on the research project. The project description is also stored at research.fi, a service that makes available information on research conducted in Finland.
  • Read the guidelines on the public project description.

Authorisation

  • You can authorise another person to supplement or view your application.
  • Start by entering the person’s name in the field.
  • The person must have an account in the Academy’s online services (SARA).
  • Persons authorised to edit an application can access specific fields in the application, as determined by the authoriser. You cannot authorise more than one person at a time to edit a field in your application, and you cannot edit that same field while the authorisation is active.
  • Do not authorise yourself.
  • See technical instructions on the authorisation process in the how-to guides for the online services.

Interim report

Appendices

Below is an example of the appendices needed in an application for Academy Project Funding (both individual and consortium project).

A. Individual application (not consortium application)

  • Appendices must be PDF files.

Obligatory appendices

Case-specific appendices

B. Consortium application

  • Appendices must be PDF files.

Appendices of consortium PI:

Obligatory appendices:

Case-specific appendices:

Appendices for PI of consortium subproject:

Obligatory appendices:

Case-specific appendices

Submit application

  • You can submit the application when you have filled in or attached all the necessary information.
  • A red warning triangle on the tab tells you that some information is missing.
  • You can supplement the application until the deadline. Resaving will replace the earlier version.
  • If you want to supplement the application after the deadline, please get in touch with the contact persons listed in the call text.

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