New information and frequently asked questions

Call texts have been renewed

The calls are published only on our website. We have tailored the calls texts for each call to improve usability. Each call text now includes a section called ”Application parts and guidelines” which contains instructions on which information to enter in the online services (SARA).  We have made it easier for you to find our instructions by collecting all questions related to applying into the A–Z index of application guidelines. You can use the index also between the calls. The sites of research also have their own guidelines.

The structure for applications and research plans is now clearer

We made the structure of the research plan clearer based on feedback we received from applicants and reviewers. Some information previously described in the research plan (e.g. the PI’s salary, mobility and justifications for the funding plan) have now been transferred to the application form, which gives more space for describing your research. Now you can also add images, tables and mathematical formulas in the text. You must enter the most important publications for the project in your application, which has been made easier in the VIRTA publication information service.

How to fill in the online application form: technical FAQ

Q: Can I include text-wrapped figures in the research plan with the editor?

A: No, you can’t. You can however create a text-wrapped figure with other programs, such as MS Word, and copy it as an image into the research plan editor (Ctrl + V).

Q: Which web browsers are supported?

A: The supported web browsers and their versions are Internet Explorer 9 or newer, Firefox 45 or newer and Safari 9 or newer.

Q: What is the font size of the research plan and the size of the margins in the PDF version?

A: The font size is 12 pt, the margins are 20 mm (left and right) and line spacing 1.15.

Q: What is the length of the research plan? Does the maximum length of the research plan include the bibliography? How can I check the length while filling in the plan?

A: The maximum length of the research plan is 12 pages (15 pages for consortia). The bibliography (max. 2 pages) is not included in the length. The system checks the length of the research plan and that of the bibliography separately. You can check the length of the research plan and the bibliography by clicking on Show research plan.

Q: Why can’t I enter the organisation of my collaborator? Why can’t I enter the email address of my collaborator?

A: The organisation is entered as follows: Begin by typing a part of the organisation’s name in the organisation field and choose the organisation from the list. If you can’t find the organisation, write ’other organisation’ in the field and choose that on the list. Enter the organisation’s name in the field Organisation, if other.

Entering an email address: Check your address for any extra spaces before or after. You can also enter the email address in the field.

Q: How do you remove the extra line spacing in a bibliography (with 1.15 spacing) that has been copied from Word into the research plan editor?

A: In the research plan editor: Remove the line breaks and press Shift+enter on every new line break. Text editor: Copy and paste the bibliography to e.g. Notepad, remove the line breaks and copy and paste it to the research plan editor.

Q: Why is there a red triangle (required information) on the research plan tab although I have added the research plan as an appendix?

A: The triangle will disappear when you save the tab Appendices after you have added the research plan.

Q: Why can’t I edit the application? Why aren’t the application fields active?

A: Check if you have authorised another person to edit your application on the tab ‘Authorisation’. You can delete the authorisation by clicking on the minus sign. Only one person at a time can have the authorisation to edit.

Q: Why can’t I edit the application tagged as complete by a consortium party, although the call is still open?

A: The consortium leader can open a consortium party’s completed application for supplementary additions on the tab My applications > Incomplete.

Q: What is the maximum number of the most important publications for a consortium?

A: The whole consortium may have no more than 20 most important publications. The parties can agree on if all 20 publications are entered in the PI’s application or if each party enters their own publications (must agree on how many each enters).

Q: Why can’t I log in to the system?

A: If you have not logged out of the system when you finish your session, you might not be able to access the system login page. You should then clear your browsing history (cache). Restart or change your browser.  

Remember to log out of the system each time you stop using it. If you have more than one session open simultaneously in the same web browser, you will have to close the browser as you log out.

Academy Project funding

Q: What is meant on the one hand by ”the salary costs of the PI may be incorporated into the total project costs for no more than six months in a four-year project” and on the other hand by ”the Academy may grant funding for the PI’s salary for no more than a year for well-justified reasons”?

A: The PI of an Academy Project may be granted salary for no more than 18 months in total in a four-year project: six months for leading the project and no more than one year for doing research. The justifications are entered under Salary of principal investigator in the online services.

Q: Can the consortium subproject PI within an Academy Project apply for Academy Project funding in the September call?

A: Yes, they can. The restriction applies only to the consortium leader, i.e. the consortium PI.

Q: When can an Academy Research Fellow apply for Academy Project funding?

A: The call text states that an Academy Research Fellow will not be granted funding for an Academy Project during the first three years of their Academy Research Fellow term, which means that an Academy Research Fellow can have both Academy Research Fellow funding for research costs and an Academy Project they are leading. The aim of this is to support researchers who are successful in their career with an additional invesment which has an effect even after the Academy Research Fellow term.

  • An Academy Research Fellow can have funding for an Academy Project during the last two years of their term, which means that hey can apply for Academy Project funding on the third year of their term.
  • If those selected to a research post as Academy Research Fellow already have funding for an Academy Project, the Council may consider the need for overlapping funding for research costs or additional funding.
  • The funding for research costs for an Academy Research Fellow is granted in two parts: 3 + 2 years.

Postdoctoral researcher

Q: How do you count the six months of mobility an applicant for Postdoctoral Researcher funding is required to have since their first doctorate?

A: The work may have been performed over several periods. However, the two longest periods must equal at least six months. Read more anwers regarding the mobility requirement.

Academy Professor funding

Q: Can I submit an application both in the Academy Professor call for letters of intent and in the Academy Project call?

A: Yes, you can.

Q: Why can an applicant in the Academy Professor call for letters of intent be granted funding for an Academy Project, but not funding for a post as an Academy Research Fellow or a Postdoctoral Researcher?

A: Our aim is to steer the applicants to choose a researcher post that best suits their career stage. If you submit your application for more than one researcher position within a call, only the application that was submitted first will be processed. However, we did not want to prevent applicants who apply for funding for a post as Academy Professor from also applying for funding for an Academy Project, as compared to other September call funding instruments, the decisions on Academy Professor funding are made significantly later due to the two-stage call.

Q: How many posts will be funded?

A: We plan to fund ten posts at most, but the number will be determined during 2020.

Q: Do I have to be a professor to be eligible to apply for funding for a post as Academy Professor?

A: You do not, although most funded applicants have a professorship. Academy Professors are internationally leading-edge researchers and recognised experts in their field who are expected to have great scientific impact on the scientific community and on society at large.

Q: My current Academy Professorship ends at the end of 2021. Can I apply for a continuation? How are the overlapping months resolved?

A: In your letter of intent, you can define the starting date as 1 January 2022 and apply for a five-year term. The call text of the second stage will include more specific guidelines.

Q: Why does the decision process take so long?

A: The letters of intent are reviewed together with the other applications during the September call. The review panels do not finish their work until March 2020, after which the decision-makers will need time to familiarise themselves with the letters of intent. The research councils decide on the applicants who will be proposed to the General Subcommittee, who then decides on the applicants who are selected to draft a full application in the second stage. The full applications are requested by the Academy by Midsummer, which gives the review panels approximately two months to complete their reviews. The final selections are made late in 2020. The funding periods begin 1 September 2021 in order for the applicant to be able to prepare themselves to accept their post.

Q: If I am retiring, can I still apply for the funding for a post as Academy Professor?

A: You can, if you have agreed on practical arrangements with and secured a commitment by the site of research.

Last modified 29 Nov 2019
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