The Academy of Finland is committed to promoting and implementing Finland’s national Open Science and Research Roadmap 2014–2017. The goal is to make research publications, data and material, metadata and methods widely available for reuse. The principles of open science must be pursued with due attention to good scientific practice and law.
We require that Academy-funded projects commit to open access publishing.
We also require that principal investigators of Academy-funded research projects see to that the projects’ data are stored and made available through major national or international archives or storage services that are important in the fields concerned. The degrees of data openness may justifiably vary, ranging from fully open to strictly confidential.
Scientific publications and research data produced with funding from the Academy of Finland or by using Academy-funded research infrastructures must always indicate that the research has been conducted with funding from the Academy of Finland. The Academy’s grant number(s) must also be mentioned.
Open access publishing: the research plan must include a publication plan
The research plan included in the application must include a publication plan that has been drafted taking into account the Academy of Finland’s open access requirement. The requirement particularly concerns peer-reviewed articles, but the Academy also recommends open access for other types of publications.
Researchers can publish their scientific articles following either green or gold open access. Academy funding can be used to cover research costs related to scientific publishing using the golden route. Academy research funding may also be used to cover costs of so-called hybrid open access publishing.
Green open access means that researchers publish their articles in traditional subscription-based scientific journals and store parallel copies of the articles in machine-readable format in online open access repositories or databases. The Academy allows for an embargo period following the practices of international funders. The embargo is usually no more than six months, except in the humanities and social sciences where it is no more than twelve months. We encourage researchers to store the final, peer-reviewed and edited version of their articles. If this is not possible due to the publishing contract, the articles may be stored as pre-print manuscripts.
Gold open access means that a publication is immediately provided in open access mode through a high-quality open access publication channel, that is, an open access journal. In this case, the publisher is responsible for providing the article in open access mode immediately. The publisher may charge an open access fee (article processing charge). This fee may be included in the research costs of the project.
Hybrid open access publishing is also allowed. Hybrid open access refers to a combination of subscription-based and free-of-charge publishing. This means that the author pays a fee (article processing charge) determined by the publisher to make the article freely available. Otherwise the journal is only available to readers who have paid the subscription fee. In these cases, the publisher may collect money from both the authors and the readers. The Academy is keen to emphasise that hybrid open access is only a temporary solution and part of the transition towards full open access publishing.
Academy funding is available for research costs arising from publishing of research results following gold or hybrid open access. This funding is applied for on the online form under Funding for the project > Services and justified in the research plan under Publication plan.
Open data: data management plan
We require that principal investigators of Academy-funded research projects see to that the projects’ data are stored and made available through major national or international archives or storage services that are important in the fields concerned. The degrees of data openness may justifiably vary, ranging from fully open to strictly confidential. The research project concerned and the publisher of the data must ensure that publishing the data will not be in breach of the Finnish Act on the Openness of Government Activities, the Finnish Personal Data Act or the Finnish Copyright Act. When making data openly available, the parties involves must also consider licensing issues.
Data produced with Academy funding must be made freely available as soon as possible after the research results have been published, via key national or international repositories in the researcher’s own field. Sites of research must therefore provide researchers with the necessary guidance and ensure that they have access to suitable storage infrastructure.
The costs associated with storing and sharing research data are regarded as overheads for the project’s host organisation, but they may also be legitimately accepted as research costs to be covered with Academy research funding.
Data management, listing and archiving services are provided by, for instance
- the Finnish Social Science Data Archive (FSD), which also accepts data from the humanities and health sciences, for instance
- the FIN-CLARIN consortium (language resources)
- services by the Open Science and Research Initiative
- AVAA open data publishing portal
- Etsin research data finder
- IDA research data storage service
- CERN’s Zenodo service
- the EUDAT data infrastructure.
The Academy of Finland requires that applications to be submitted to the Academy include a data management plan for the research project or research infrastructure concerned. Append the data management plan to the application as a separate appendix (read more in Appendix 5 of the September 2017 call text).
More information on open science
- Online course on open science
- Finnish Social Science Data Archive (FSD): data management guidelines, data management planning
- Open Science and Research Initiative, e.g. the Open Science and Research Handbook
- Open Science and Research Roadmap 2014–2017
- Publication Forum’s classification of scientific publication channels
- Academy of Finland press release 30 May 2017: “Academy of Finland refines its policy on open access publishing”
Updated for September 2017 call.