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Consortium applications

Guidelines for consortium applicationThese guidelines describe what consortium applications are, how they are submitted, which appendices are needed and how to draft them, and how the applications are filled in. For consortium guidelines specific to calls by the Strategic Research Council (SRC) at the Academy of Finland, please see the SRC’s call texts. The SRC’s consortium guidelines differ from the consortium guidelines listed on this page. 

Project collaboration or consortium? 

In calls for joint projects (i.e. joint calls between the Academy of Finland and other funding agencies), researchers and research teams are in project collaboration. In this case, the parties of the collaboration (i.e. the project PIs) apply for funding for their own projects independently from the Finnish or foreign funders participating in the call. The cooperation between the research projects involved is described in each research plan of the applications submitted. 

A consortium is a fixed-term body of subprojects and a collaboration of research projects that work at different sites or institutions under a joint research plan that is implemented in systematic collaboration. The aim is to generate greater added value than through normal project collaboration. This added value must be justified in the application. Each consortium subproject applies for funding to implement the research plan as part of the joint consortium application. 

A consortium may be considered in calls for Academy Projects, Academy Programmes, and research infrastructure. Some calls (e.g. within Academy Programmes) are only for consortium applications. The call texts will clearly indicate which type of application is invited. A consortium application is not possible when applying for personal funding for research posts. 

Consortium subproject PIs are subject to the same application terms as other applicants. A consortium application is reviewed as a single application. 

Submitting a consortium application 

The consortium selects its principal investigator within the consortium. The consortium PI bears the responsibility for the drafting and submission of the consortium application. The PI is also responsible for reporting on the research of the consortium. The consortium PI can submit the consortium application only after all the applicants listed as consortium subproject PIs have tagged their own applications as complete in the online services. 

A consortium application is a single application that is created in connection with the consortium PI’s own application.The applications and appendices of consortium subprojects will be joined together with the consortium PI’s application. 

The consortium PI’s application includes details and appendices for the PI’s own project as well as the consortium’s joint research plan, data management plan, abstract and public description. The joint research plan must describe the competence and research duties of the consortium parties as well as the added value generated by the consortium. The consortium PI will enter the consortium project’s name, keywords and research fields on behalf of the whole consortium. If applying for Academy Project funding, the PI will also enter the research council to which the application will be submitted. 

The consortium parties will complete their own applications filling in only their own subproject’s cost estimate and funding plan as well as all other required fields. The collaborators of the subprojects are indicated in the consortium PI’s application. Similarly, if the project requires a permit from an ethics committee, the permit should be accounted for in the PI’s application. 

Make sure that the cost estimate and the funding plan are as realistic as possible. It must follow the cost coefficients for overheads, indirect employee costs, and effective working hours used by each site of research. The consortium parties are requested a commitment by the site of research, as is standard Academy practice. 

The consortium application is processed as one application and the funding decision is made by a single research council or subcommittee at the Academy. If an application belongs to the fields of two or more research councils, the Academy will, where necessary, request expert reviews from fields other than that of the primary research council. When the consortium is granted funding, each subproject receives a separate funding decision. 

Applicants may concurrently submit an application only to one of the following funding opportunities: Academy Project funding (incl. consortium application as the PI of a consortium or a consortium subproject), funding for research post as Academy Research Fellow or funding for research post as Postdoctoral Researcher. If an applicant submits more than one application for these funding opportunities, we will only review the first application to arrive. 

Drafting a consortium application in the online services 

A summary of the tasks that are required of the consortium parties in the online services (SARA):

Consortium PI 

Subproject PI 

lists the consortium parties 

 

enters the name and abbreviation of the consortium 

 

enters the fields and keywords of the project 

 

in an Academy Project chooses the Research Council   that receives the application 

 

drafts the joint research plan 

 

drafts the joint abstract 

 

drafts the joint public description 

 

drafts the joint data management plan 

 

enters the need for a statement by an ethics   committee or the Committee on Animal Experimentation (if relevant) 

 

drafts their own cost estimate and funding plan 

drafts their own cost estimate and funding plan 

requests the commitment of their site of research 

requests the commitment of their site of research 

enters the most important publications for the   consortium project (no more than 20 for consortia) 

enters for their part the most important   publications for the consortium project 

appends their CV and list of publications 

appends their CV and list of publications 

 

The consortium parties can authorise a person to view or edit the application under Authorization (see the How-to guidelines for the online services). 

The joint consortium application is started by the consortium PI. The PI will log in to the Academy’s online services, select the call under Open calls and click on New application. First, select the language of the application and then Application of consortium PI. Then, enter the name and abbreviation of the consortium. 

Under Consortium parties, enter the PIs of the consortium subprojects. Please note that the consortium PI can enter the consortium parties in the application only after the parties have signed up in the Academy’s online services. When the consortium PI starts writing the name of a subproject PI in the online application, the system will give a list of persons with the same name who have already signed up in the online services. If a subproject PI is not on the list, they must first sign up in the online services. 

After the PI has entered and saved the consortium parties into the system, the parties will receive an email confirmation to indicate that they have been added to the consortium. The email includes a link with which subproject PIs can log in to the online services to draft their own application and appendices (under My applications > Incomplete). 

Each subproject PI enters the subproject’s research costs and the cost coefficients (overheads, indirect employee costs, effective working hours) and VAT practice of the site of research. They should also enter information on mobility, possible research teams and all other information requested on the form. Applications must include all requested appendices. The consortium PI will receive an automatic message after the subproject PIs have completed their applications (by tagging them as complete). 

The consortium PI may add or remove consortium parties while the call is open. The changes will take effect after they have been saved. 

The consortium application (application of the consortium PI and the applications of the consortium subprojects) must be submitted by the set deadline.Please note that the consortium PI can submit the consortium application (Submit application) only after all subprojects have tagges their applications as complete. 

All consortium parties can follow the completion of the application in the online services. The PDF version of the application is updated as information is saved in the system.The deadline is non-negotiable.The Academy will only process consortium applications that have been submitted by the deadline. Consortium compositions cannot be changed after the deadline has expired. 

  • How-to guidelines for drafting a consortium application in the online services (technical instructions with screenshots)

Decision-making and reporting 

When applying for Academy Project funding, the consortium application is submitted to the Research Council whose field best matches the field of the consortium project. The funding decision is made by a single research council or subcommittee at the Academy. The funding is allocated to the sites of research of each subproject. 

While the consortium project is ongoing, the consortium can apply to change the subprojects’ funding plans without having to change the consortium’s overall funding. This option is possible in the following funding opportunities: Centres of Excellence, Academy Programmes, funding for research infrastructures and funding programmes by the Strategic Research Council. 

After the funding period has ended, the consortium PI must submit a scientific final report on behalf of the whole consortium. 

 

Last modified 18 Mar 2019
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